Job Description

Job Responsibilities:

• Perform intake, validation, and quality control of invoices submitted by third-party vendors
• Verify data accuracy and ensure all required fields and documentation are complete
• Cross-check numbers, calculations, and program measures for compliance
• Maintain organized records of processed invoices and supporting documentation
• Coordinate with internal teams and vendors to resolve discrepancies
• Ensure timely processing of invoices in alignment with program timelines
• Utilize systems and tools (including Excel and SAP) for data tracking and reporting
• Follow established procedures for program compliance and documentation standards
• Support general program coordination and administrative tasks as needed

Skills:

• Strong attention to detail and accuracy
• Data validation and quality control
• Invoice processing and analysis
• Organizational and time management skills
• Strong communication (oral and written)
• Ability to work independently and manage priorities
• Adaptability and willingness to learn quickly
• Proficiency in Excel and familiarity with SAP
• High school diploma or equivalent
• Minimum 2+ years of experience in program support, project coordination, or administrative roles with invoicing focus
• Experience with invoice processing, data validation, and quality control
• Proficiency in Microsoft Excel and working knowledge of SAP
• Strong organizational and communication skills
• Ability to work independently in a structured environment
• Experience working in corporate or large organizational settings

Education/Experience:

• High school diploma required. Additional certifications or relevant experience in administrative or program support roles preferred.

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